December 11, 2012

If You Want to Save Time, Read This

What’s that saying? “Time is of the essence.” It means that you have a certain amount of time to get the job done. This statement pretty much runs our lives on a daily basis. Every day you wake up with specific to do’s and the items that don’t get crossed off that day just get added to the next day’s list. And, on and on it goes.

Since we can’t magically create more time, we have to do a better job of managing the time that we have. Get things done in a more efficient way that actually saves us time…And a little sanity.

  • Upgrade your communication devices – It’s not about keeping up with the Joneses or being immersed in all things work related 24-7. It’s about becoming a more efficient person. If you don’t have a device that allows you to check emails, send texts, store contacts, share information, schedule calendar events, etc. away from the office, then you are doing yourself a huge time (and work) disservice.
  • Schedule, schedule, schedule – For some scheduling is simply tedious. For others, it’s a religion. Giving yourself a schedule and timeframe of what to do and how long you have to do it is beyond helpful. It really is the only way to keep track of everything in today’s non-stop, action movie that is your life. Helpful tip – before you leave work, make a list of what you’ll need to do the following day. That way, it’s fresh in your mind.
  • Utilize cloud software – Being able to grab your data from any one or your devices is a huge benefit. All of your pertinent information is stored in the cloud and can be accessed anytime, anywhere. Plaxo’s Address Book is a great example of a cloud based solution. Your contacts travel with you everywhere and updates made using one device are immediately updated on all of your connecting devices. Your priceless contact information is never lost, because everything is stored in the cloud. Talk about timesaving.
  • Learn to say “no” – Adding activities to your already busy day is not fun. It’s okay to turn down invitations, an extra meeting, a long lunch date, etc. If you know that they’re only going to give you less time to do the things you really want and need to do, then don’t do them. Take a raincheck. Chances are, you won’t enjoy yourself anyway. You’ll be too stressed out over how much time it’s taking.

We can’t add more hours to the day. But, we can make more time for ourselves by working smarter, not harder.

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Redgee Capili

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